Scientific Calendar Event



Description
A Joint ICTP-IAEA Virtual Meeting

The workshop aims to enhance knowledge on performing retrospective and prospective risk analysis and managing unintended and accidental patient exposure in advanced radiotherapy techniques, thus contributing to strengthening patient safety while delivering high quality radiotherapy services.
 
It is estimated that 50-60% of patients with cancer would benefit from radiotherapy. Expanding radiotherapy into areas with limited current access and introducing new more effective treatment techniques has the potential to save a great number of lives, but it is mandatory that the expansion is done with safety in mind, considering the complexity of this high-technology treatment modality and the potential for serious consequences when something goes wrong. The workshop would seek to target experienced medical physicists working in radiotherapy departments in hospitals. The workshop is particularly relevant to participants coming from hospitals intending to introduce new radiotherapy techniques. Participants will become acquainted with their international peers and will have a unique opportunity to establish links for their mutual support.

Participants to the workshop should complete the web based training 'Safety and Quality in Radiotherapy' http://www.iaea.org/resources/rpop/resources/online-training#2
 
Topics:
  • Link between quality and safety in radiotherapy
  • Factors responsible for the safe delivery of radiotherapy services
  • Lessons learned from radiotherapy incidents and accidents that have occurred in the past
  • Potential incidents in IMRT, SBRT, IGRT, IORT, 3D brachytherapy, etc. 
  • Reporting and learning from unintended events
  • IAEA safety reporting and learning system SAFRON
  • Measures to prevent unintended and accidental exposure
  • Methods for retrospective and prospective risk analysis
  • Distribution of responsibilities for patient safety
  • Radiation safety culture
Lecturers:
E. FORD, AAPM, USA
N. JORNET, ESTRO, Spain
B. MCCLEAN, EFOMP, Ireland

Organisers:
Debbie Gilley (IAEA, Austria)
Jenia Vassileva (IAEA, Austria)

Local Organiser:
Renato Padovani (ICTP)

Registration: There is no registration fee.

Secretariat: smr3563@ictp.it

Go to day
  • Monday, 22 February 2021
    • 14:00 - 15:40 Opening session
      • 14:00 Welcome, introduction of participants and experts 20'
        Speaker: Renato PADOVANI (ICTP, Italy)
      • 14:20 Motivation, objectives 10'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 14:30 Pre-Test 30'
        Google form
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 15:00 Case Study 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 15:20 Break 20'
    • 15:40 - 17:20 Setting the Scene
      • 15:40 Review of advanced radiotherapy Techniques 20'
        Speaker: Eric FORD (AAPM, USA)
      • 16:00 Perspective on risk 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 16:20 Safety Issues with new technology 30'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 16:50 Discussion 10'
      • 17:00 How to get started with Evaluation of risk 1 and Homework 20'
        Worksheet
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
  • Tuesday, 23 February 2021
    • 14:00 - 15:40 Setting the Scene
      • 14:00 Review Homework 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 14:20 How to get started with evaluation risk in advanced technology 2 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 14:40 Implementation pathway if a new technique 20'
        Speaker: Eric FORD (AAPM, USA)
      • 15:00 Staffing models and Staff responsibilities 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 15:20 Break 20'
    • 15:40 - 17:10 Risk Identification and Scoring
      • 15:40 Human Factors in Healthcare 20'
        Speaker: Eric FORD (AAPM, USA)
      • 16:00 LEAN in Healthcare 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 16:20 Discussion 40'
      • 17:00 Homework 10'
  • Wednesday, 24 February 2021
    • 14:00 - 17:00 Risk Identification and Scoring
      • 14:00 Review 20'
      • 14:20 FMEA 1h0'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 15:20 Demonstration 10'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 15:30 Break 30'
      • 16:00 Exercise 40'
      • 16:40 Discussion 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
  • Thursday, 25 February 2021
    • 14:00 - 17:20 Risk Identification and Scoring
      • 14:00 Discussion 20'
      • 14:20 Prospective Risk Analysis (SVERRA) 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 14:40 AAPM SPA 20'
        Speaker: Eric FORD (AAPM, USA)
      • 15:00 Education and Continuous Training 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 15:20 Break 20'
      • 15:40 Policies and Procedures 20'
        Speaker: Eric FORD (AAPM, USA)
      • 16:00 Staffing models and staff responsibilities 20'
        Speaker: Brendan MCCLEAN (EFOMP, Ireland)
      • 16:20 Effective use of checklist 20'
        Speaker: Eric FORD (AAPM, USA)
      • 16:40 Peer Review 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 17:00 Homework 20'
        Speaker: Perform SPA
  • Friday, 26 February 2021
    • 14:00 - 15:00
      • 14:00 Review 20'
      • 14:20 Audits (internal and external) 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 14:40 QUANTRO Audits 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
    • 15:00 - 16:50 Learning from incidents
      • 15:00 SAFRON 30'
      • 15:30 Break 20'
      • 15:50 SAFRON Exercise 40'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 16:30 The value of near events and near misses in error prevention 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
  • Monday, 1 March 2021
    • 14:00 - 14:20
      • 14:00 Review 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
    • 14:20 - 17:20 Investigating an Incident
      • 14:20 Pop Quiz: Investigating an Incident 10'
      • 14:30 Root Cause Analysis 1h0'
        Speaker: Eric FORD (AAPM, USA)
      • 15:30 Break 10'
      • 15:40 Exercise 50'
        Speaker: Eric FORD (AAPM, USA)
      • 16:30 Discuss the exercise 30'
        Speaker: Eric FORD (AAPM, USA)
      • 17:00 Implementation plan 20'
        Template for your presentation
        Speaker: Debbie GILLEY (IAEA, Austria)
  • Tuesday, 2 March 2021
    • 14:00 - 15:30
      • 14:00 Review homework 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 14:20 Effective Communication to staff and management 20'
        Speaker: Nuria JORNET (ESTRO, Spain)
      • 14:40 Reporting to the regulatory authority 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 15:00 The second victim 20'
        Speaker: Eric FORD (AAPM, USA)
      • 15:20 Break 10'
    • 15:30 - 17:10 Safety Culture
      • 15:30 Safety Culture 20'
        Speaker: Debbie GILLEY (IAEA, Austria)
      • 15:50 Exercise 40'
        Speaker: Eric FORD (AAPM, USA)
      • 16:30 Discuss the exercise 30'
        Speaker: Eric FORD (AAPM, USA)
      • 17:00 Homework 10'
        Speaker: Debbie GILLEY (IAEA, Austria)
  • Wednesday, 3 March 2021
    • 14:00 - 17:00 Student presentations
  • Thursday, 4 March 2021
    • 14:00 - 16:50 Student presentations
  • Friday, 5 March 2021
    • 14:00 - 16:30
      • 14:00 Questions and Answers 20'
      • 14:20 Comments from the Experts 30'
      • 14:50 ICTP Students Remarks 10'
      • 15:00 Closing remarks 15'
        Speaker: Renato Padovani (ICTP, Italy)
      • 15:15 Post exam 15'
        Google form
      • 15:30 Evaluation 30'
        Google form
      • 16:00 End of the program 30'